What is Xpenser?

We were fed up with how painful expense reports and tracking were. After many experiments we found a workable solution: record expenses as soon as they happen and forget about them.

Xpenser lets you do just that - record expenses via whatever means are available to you quickly and painlessly. Send them in via Email, SMS, Twitter, IM, or voice (call a number and say your expense). From your Blackberry, email "Lunch 78.50 with BigClient" and it's recorded. From your phone, SMS "exp groceries 27.13". From your computer, IM "Equipment 889.19 backup server". From your phone, call and say "taxi 39 office to airport". Use the Web interface to edit and finalize them or export them to your favorite financial management software. No more forgetting your cash expenses, no more half-day expense entry sessions.

If you track expenses or do expense reports, give it a try. We're pretty sure you'll like it. It's free and we'll never spam you.

Why is Xpenser free? How do you plan to make money?

We'll be introducing premium accounts that'll carry a monthly fee in the near future. The goal is to keep the base product free and charge for longer data retention and other services.

How much do you charge for SMS messages?

We don't charge anything, it's free. However, standard SMS text messaging rates from your cell phone provider do apply; please check your mobile phone contract.

Why didn't I get my registration confirmation?

If you haven't received the confirmation email within a few minutes please check your spam box. Sometimes the validation code triggers the spam filtering.

If you don't see it there contact us with the details and we'll get you set up.

Why are my expense submissions not showing up in Xpenser?

The most frequent cause is that you've registered multiple accounts. You created a "me@somewhere.com" account, later forgot that you already have an account and created a new "me@anotherplace.com", and are now looking for your expenses in the second account when they're actually going to the first account.

If that's not the case contact us with the details and we'll make sure we get you setup correctly.

How do I modify my expenses? Where's the "Edit" button?

You can modify most things in place. Try clicking on what you want to modify.

How do I use SMS outside of US and Canada?

SMS expense submission is available via Twitter outside of US and Canada. Please take a look at the Using Xpenser with Twitter article for details of how to use the service.

Can I add other email addresses to my account?

Sure. Look under the Account tab.

How can I track my mileage?

Turn on mileage tracking via the Keywords page and set your desired mileage-to-currency conversion rate (eg. IRS standard 0.55). Include the keywords "miles" or "mileage" in your submitted expenses - for example, "driving 64 miles office to client" or "mileage 100 customer visit".

Do you offer an RSS feed so I can check my expenses via My Yahoo/iGoogle/Bloglines/etc?

Yes, we do. You can enable your private RSS feeds via the Settings option on the Account page.

Do you plan to offer APIs so I can integrate my own apps with Xpenser?

Yes, we do. Everything is already API based; we're mostly REST-ish and JSON-oriented, as you can see if you look under the covers. It's likely that we'll change some of the APIs as we find better ways of doing things, and it may also take us a while to document things, but feel free to poke around and build with what's there. Let us know what you build, what APIs you end up using, and what you'd like to see added.

At some point we'll have discussion forums and a well documented API, we promise.

What is your privacy policy?

Your privacy is very important to us. Please take a look at our Privacy Policy, and let us know if you have any feedback on it.

I really need feature X. Can you add it?

Let us know what you're looking for and we'll see what we can do.